Executive Assistant

The John Glenn College of Public Affairs at The Ohio State University seeks an Executive Assistant to the Dean and the Chair of the College’s Board of Distinguished Visitors. The person selected for this role will support the Dean, the College’s Board of Distinguished Visitors, and the College’s executive leadership team in the evaluation and development of strategic initiatives and proposed plans of action for the continued success of Glenn College. The Executive Assistant will provide a broad range of administrative and clerical support for the Dean’s office which will include planning, managing, and coordinating the Dean's calendar and serving as the sole point of contact for the Dean with the Board of Distinguished Visitors, university officials, and a variety of government, nonprofit, corporate, celebrity and community supporters and entities. This person will manage speaking, film, and special events in conjunction with the College’s Events, IT, Communications and Administrative teams, and coordinate and implement travel arrangements with detailed itineraries for the Dean, Board Chair, and members of the Glenn family for College related events and activities. This individual will accompany the Dean, the Board Chair, and Glenn family members to select College related events and keep the Dean, the Board Chair, and the Glenn family informed of pertinent events and information. The Executive Assistant will be responsible for the overall management of the Board of Distinguished Visitors meetings including scheduling meetings and overseeing all details of event preparation and facilitation. The person selected for this position will collect information and prepare reports for the Dean, the Board Chair, and the Glenn family, arrange meetings and interviews, prepare agendas, record and transcribe meeting minutes, and compose correspondence on behalf of the Dean, the Board Chair, and the Glenn family. This position will manage all office needs and equipment and perform additional duties as assigned.

The Work Environment

The John Glenn College of Public Affairs is committed to inspiring and developing the next generation of public and nonprofit professionals who can handle complex issues and make change a reality in civic life. Ranked as the best in Ohio and #25 nationally among the 272 Public Affairs graduate schools in the 2016 U.S. News & World Report ratings, the Glenn College teaches its students how governments, nonprofits, and private firms can work together to serve the public and get results. The Glenn College is housed in Page Hall, a state-of-the-art building in the center of the University’s main campus in Columbus, Ohio.

The College is a fast-paced, professional, and highly-collaborative environment with staff and faculty who are committed to the mission of “Inspiring Citizenship, Developing Leadership,” and the core values of leadership, accountability, integrity, and support and collaboration. The College of Public Affairs at The Ohio State University is committed to establishing a culturally and intellectually diverse environment, encouraging all members of our learning community to reach their full potential. For more information about the Glenn College, please visit our website at glenn.osu.edu.

Columbus is the 14th largest city in the United States and offers many cultural and recreational amenities. It was recently rated by Forbes as the #1 opportunity city in the country and #7 in best cities for young professionals. Money Magazine rated it #3 for best cities for millennials. Ohio ranks #5 for states with the most Fortune 500 headquarters.

This position will report to the Dean. Regular working hours will be Monday-Friday from approximately 8:00 am-5:00pm in Page Hall, and will require occasional weekend and evening hours and travel.

Experience Requirements

Successful candidates will likely have a Bachelor’s degree, or equivalent combination of education and experience, and a minimum of five years of experience supporting executive level leadership; experience managing national and international travel, coordinating complex itineraries and managing events and/or meetings; ability to handle confidential information appropriately and with discretion; must be highly resourceful team player with the ability to work independently; demonstrate poise, professionalism, good judgment, confidence, and positive attitude; ability to stay focused, efficient, and effective in managing multiple priorities that require close attention to detail and strong organizational skills; proficient in key office software programs including Microsoft Word, Excel, and PowerPoint. This position will require completion of a successful background check.

Desired Requirements

Highly desirable candidates will likely have ten or more years of experience supporting executive level leadership; experience working in a public, non-profit or higher education setting; experience working with diverse populations and a commitment to diversifying the field; knowledge of Ohio State University travel and procurement policies, rules and regulations.

To Apply

Please visit jobsatosu.com/postings/79657 and submit an application, cover letter and resume by July 9th to be considered for this opportunity.

The Ohio State University is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation or gender identity, national origin, disability status, or protected veteran status.

© John Glenn College of Public Affairs
Page Hall, 1810 College Road, Columbus, Ohio 43210

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