Updates, Resources and Information for Faculty and Staff


Page Hall Access

Before visiting campus or representing The Ohio State University in the community, all faculty, staff and students must complete the COVID-19 health report.

Teaching Resources

The Glenn College community would like you to feel as supported as possible while you prepare to teach in person this autumn. Please click here for instructor information and resources.

COVID-19 Resources


COVID updates from OAA


How to report COVID-19 cases

What to do about possible coronavirus cases:
  • Individuals: Contact your primary care physician if you are personally experiencing signs or symptoms of respiratory illness consistent with coronavirus, have been exposed to an individual with coronavirus or have been diagnosed with the virus. If you are unable to reach your primary care physician, call the Wexner Medical Center's COVID-19 call center at (614) 293-4000.
  • Managers: If you receive a report, confirmed or unconfirmed, that a member of your team has been exposed to or has contracted coronavirus, connect with your HR Business Partner and call the Wexner Medical Center's COVID-19 call center at (614) 293-4000 for guidance on what you should do.
  • Please remember: If you learn of a possible case, do NOT share this person's health information with colleagues. This is a violation of their privacy, and this information is protected by HIPAA and other laws. Please trust health officials to investigate cases and trace potential contacts.

August 21, 2020 | Return to Page Hall

Instructions and guidlines regarding a return to the building were shared by Jenna Markle in today's faculty and staff retreat. The presentation included:
  • Important changes to physical spaces, including entrances, exits, stairwells, elevators, meeting spaces and kitchens
  • General guidance for cleaning spaces
  • PPE kits
  • Together as Buckeyes training
  • Daily health checks
  • Health and safety requirement enforcement
  • Additional resources

  • Please click here to access the presentation.


    It’s been almost a month since I wrote with an update on Glenn College items. On the one hand the volume of administrative and programmatic issues died down during this period, but then other issues that required separate treatment (e.g. programming around racism and structural inequity) ramped up. With recent university announcements regarding the return-to-campus I’ll endeavor to return to a once-weekly update from the College. Over the course of this month some of the items that are regularly covered here will migrate to a Glenn news update.

    Return to Page Hall and Building Access
    We are still operating under the guidelines established earlier this month for accessing Page Hall – I’ve attached the email that Jenna sent out earlier this month that describes how you can get limited access to the building to retrieve materials, access IT resources, etc. We have learned from FOD that they intend to have Page Hall ready for a more robust physical presence on July 13. The College’s units (e.g. student services) are each currently developing plans and protocols for returning to the building. These plans focus on conducting essential activities in person and continuing telework where appropriate to reduce density in the building and on campus. We don’t anticipate any significant return to the building until we get closer to the start of classes on August 25. In the coming weeks we will also provide guidelines on how faculty, doctoral students and instructors can access the building for research and teaching needs. Again, for now, please limit your use of the building to short, essential trips until it has been prepped by FOD.

    Return-To-The Classroom and Teaching for the Fall
    Emails over the last week from OAA and President Drake have provided an array of resources for faculty, doctoral students and instructors preparing classes for the fall. Within the college, Rob Greenbaum has been leading the effort to determine which classes will be virtual, hybrid or in-person, as well as the reassignment of classroom spaces with the new safe campus guidelines. You can see the highlights of the safe campus guidelines in an attached PDF. Sometime later this month we will hold a virtual faculty-staff meeting where a member of the Safe Campus and Scientific Advisory Group will present on the task force’s recommendations and guidance about how to keep yourself and students safe inside and outside of the classroom. There will be more information in the coming weeks on preparing classes for the fall.

    Racism and structural inequity Initiatives
    The College has been engaged in a variety of conversations around racism and structural inequity on and off campus. We are still in the listening and learning phase as student groups and others bring forward concerns and suggestions for how to move forward. Throughout the remainder of the summer the College’s academic leadership and Diversity and Inclusion committee will continue to meet with undergraduate, graduate professional, and doctoral student leaders and representatives to identify which of the issues that have been raised are priorities. The goal is to have these identified in advance of a faculty and a faculty-staff retreats that we will hold in August. In these retreats we will identify strategies for addressing the priorities and create accompanying accountability measures.

    We are in conversation with WOSU about hosting a virtual Dialogue on race and policing, and possibly another session on race and economic inequality later this summer. We have also just released a pair of Policy Brief webcast/podcast conversations with Shannon Hardin, president of the Columbus City Council. The first one discusses Columbus’s response to COVID-19 and took place just before the protests, while the second one discusses race, policing, and the protests and took place after President Hardin was pepper-sprayed at the protests. I encourage you all to listen to them and share them with your networks.

    OGIP And HSIP Cancelled for the Fall
    Last week we made the difficult decision to cancel OGIP and HSIP, our undergraduate and high school internship programs, for the fall. The vast majority of our state and local internship hosts are unable to offer in-person or virtual internships under current COVID-19 conditions. We are hoping that conditions will improve for the spring and many students slated to participate in the fall can move their internships to spring. In the meantime, Em Carruthers and the student services staff have put together a suite of resources for students hunting for virtual internships including a helpful guide. Chris Adams presented on our innovative efforts to help students navigate the current employment and internship world on a NASPAA webinar this past Friday.

    There will be much more information in the coming weeks so stay tuned and thank you again for your patience and flexibility during these uncertain times. It is much appreciated.
    As we navigate the COVID-19 pandemic together, we are also united in our efforts to end institutional and systemic racism. This week, we shared several action steps, including the establishment of a university task force and the creation of a $1 million research fund to study the causes and effects of, and solutions to, racism and racial disparities.

    Our gratitude goes to all students, faculty, staff, alumni and friends who have stepped forward to call for meaningful and lasting change. Diversity, equity and inclusion are essential components of our excellence, and we were pleased this week to announce the recipients of our annual Distinguished Diversity Enhancement Awards. Congratulations, and thank you. Updates related to COVID-19 and our phased return to on-campus operations are below.

    Pilot testing program
    As a reminder, the university announced last week that it plans to resume in-person classes for the autumn semester. The resumption of full operations on Ohio State campuses will include a combination of the use of appropriate face coverings, physical distancing, hand hygiene, limited density in indoor spaces, control of the flow of traffic into and around buildings, continued employee teleworking when possible, testing, symptoms tracking and contact tracing. Soon, the university will launch a voluntary COVID-19 testing program for a limited number of student, faculty and staff employees who are already working on campus or will be returning to on-campus work duties this summer. The pilot will be used to inform decisions about broader testing during the autumn semester while helping to support the health and safety of our community during the current phased approach to on-campus operations. Again, the test is voluntary and will be offered to employees in a limited number of units. There is no cost to employees. Those offered the opportunity to participate will be contacted directly via email.

    Transition and phased return
    As part of Ohio State’s phased approach, a limited number of academic, clinical and athletics operations have resumed on-campus operations with safety protocols in place. These include some research and creative expression activities in laboratories, studios and research spaces; the university’s child care facilities; elective procedures at the Wexner Medical Center; student clinical rotations in the College of Pharmacy; and others. Additionally, fourth-year medical students and students in diagnostic sonography, medical dietetics, occupational therapy, physical therapy, radiologic sciences, radiation therapy and respiratory therapy returned to clinical rotations this month. Third-year medical students will return June 29. No students will be involved with COVID-19 patient care. Outpatient clinics are permitted to return to pre-COVID capacity on June 15.

    More information is available on the COVID-19 transition task force website.

    All in-person university events remain canceled through July 6. As part of our phased return, the university is convening a group of faculty and staff through the transition task force to evaluate and make recommendations for in-person events beyond July 6.

    All non-essential university employees who are not part of an exempted operation or function are to continue teleworking and remain off campus at this time. Summer-term classes will continue to be virtual only. Additionally, the university state of emergency is extended through June 20, enabling Ohio State to continue to utilize Disaster Leave (Policy 6.28).

    Autumn on-campus student housing and dining
    As shared, the university will reduce population density in residence halls when students return to campus for the autumn semester. Availability updates will be provided by Friday, June 19, to first-year students and returning students who have expressed interest in living on campus. Also by that date, the university will outline the details of the plan to promote physical distancing in on-campus housing and dining locations. For example, move-in will occur in a staggered approach, and dining options will feature mobile ordering and grab-and-go options.

    Additionally, Ohio State temporarily expanded the housing exemption criteria for second-year students who prefer to live off campus for the 2020-21 academic year.

    For more, visit the Office of Student Life University Housing website.

    As always, thank you for your ongoing flexibility and your commitment to Ohio State’s mission.
    I have updates to share with you today on our COVID-19 response efforts at the university, but first I want to again address the extraordinarily difficult events of this past week, which I spoke to over the weekend.

    We know our students, faculty, staff and community members are hurting, we are here to support them, and we are inspired by their commitment to this cause. Students who are feeling distress may contact the Office of Student Life Counseling and Consultation Service at any time at 614-292-5766 or ccs.osu.edu. Faculty and staff can contact the Employee Assistance Program. Additional resources are listed at the end of this email.

    These are arduous and uncertain times. As we grapple with the events of the past week, we must address the immense challenges presented by the COVID-19 pandemic. We continue to engage in important transition efforts, critical financial decisions and contingency planning.

    Interim budget
    Like many other colleges and universities throughout the state and nation, no source of revenue on our campuses has gone unaffected by this pandemic. This has resulted in significant budgetary hurdles, revenue loss and financial uncertainty.

    In FY2020, ending June 30, 2020, we estimate that we will experience a loss of $300 million in revenue sources across the university and Wexner Medical Center. This significant shortfall has been addressed through several actions, including: a hiring pause with exceptions for essential services and key faculty and research positions; a pause to some capital projects; a pause in off-cycle salary increases; a restriction on university travel; greater stringency around non-essential procurement and other operating expenditures; and the use of limited strategic cash reserves and the availability of federal stimulus funds via the CARES Act.

    This week, we will present to the Board of Trustees for consideration an interim operating budget for the first two months of fiscal year 2021: July and August. Based on the continued uncertainty related to COVID-19, we will need to realize $58 million in cost savings in those first two months on our general campuses while the Wexner Medical Center is projecting needed cost savings of an additional $45 million for the same time period. Due to the uncertainty, we are unable at this time to present a budget for the full fiscal year or project additional needed cost savings beyond July and August.

    Overall, we anticipate that the upcoming fiscal year will present further budgetary challenges due to COVID-19. We are planning for multiple scenarios while working to maintain and advance teaching, research and patient care. As shared, we have asked all colleges and support units to prepare a range of budget projection scenarios for FY21, including potential 5%, 10% and 20% reductions in spending. Individual units across the university are being given the flexibility to manage these budget reductions in a way that meets their goals and objectives.

    As a reminder, the medical center is engaging in a separate and coordinated budgetary control and contingency planning initiative that addresses immediate patient-care needs during the pandemic as necessary health care services resume.

    Furlough policy
    We deeply value each and every Ohio State employee, and we are committed to responding to these budgetary challenges in a thoughtful and measured way that continues to support a culture of talent and honors your contributions to our success. You have been instrumental in helping the university persevere during this pandemic, and we appreciate your continued efforts.

    The current fiscal situation of course requires that we have the flexibility to respond and adjust in uncertain and evolving circumstances.

    The Board of Trustees this week will consider passing a board rule that would allow for the creation of a furlough policy. An employee who is furloughed is temporarily placed on an unpaid leave of absence from work for a specified period of time but maintains their benefits. A furlough is not a layoff or a reduction in force. Furloughs are only used to balance temporary financial or operational shortfalls while preserving the size and strength of the workforce of the university or one of its individual units. Historically, the university has not had a furlough policy, and this action would allow the university to provide the general framework for employee furloughs.

    To be clear, we are not planning to institute furloughs at the present time. However, given the fiscal uncertainty we are facing, we need to have the flexibility to institute further cost-saving measures if necessary. Any furloughs in the future would be carefully and transparently considered and would be based on the budgetary circumstances and planning of individual units and the university as a whole. Under the proposed policy, the Board of Trustees would have to approve the implementation of a university-wide furlough plan.

    Pause to annual merit and compensation increases
    As part of a continued effort to proactively address financial challenges caused by COVID-19, we are implementing a pause in the annual merit compensation process for FY21. This will apply to all Ohio State faculty and staff. The temporary suspension of the annual merit compensation process for applicable employees is not an action that we take lightly.

    Compensation for faculty promotion and tenure is not affected by this pause. The university also has implemented a pause for certain other types of increases. Pay decisions for students and graduate associates will be determined at the unit and college level. Other exemptions and further details are available on the Human Resources website.

    We will continue to honor our commitment of increasing our employee minimum wage to $15 an hour.

    Transition planning
    The university state of emergency is extended through June 6, enabling Ohio State to utilize Disaster Leave (Policy 6.28).

    As part of our phased approach to returning to on-campus operations, the Office of Research has developed the Research Recovery Plan for Staged Reopening in coordination with the faculty-led Research Recovery Committee, the university’s COVID-19 transition task force, the Ohio State Infectious Diseases Institute, and colleges and units across our campuses. The plan provides the current framework for reopening research and creative expression activities in laboratories, studios and research spaces through a staged approach. Additionally, the College of Dentistry has reopened limited operations for student training with safety protocols in place.

    These join a limited number of academic, clinical and athletic functions that have resumed on-campus operations. We will announce a centralized operations plan for the autumn semester soon. At this time, all non-essential university employees who are not part of an exempted operation or function are to continue teleworking and remain off campus.

    For more information, visit the COVID-19 transition task force webpage.

    Together As Buckeyes emergency grants
    To help address financial challenges caused by the COVID-19 pandemic, the university is proactively providing grants of up to $1,000 to undergraduate students from lower-income families. No applications are needed for these new grants; Ohio State is notifying qualifying students directly. The grants are being provided through the Together As Buckeyes emergency grants program.

    Additionally, all eligible students – undergraduate, graduate or professional – may continue to apply for emergency grants through the broader Together As Buckeyes program. Students may use grants to help pay for living expenses or other unexpected financial challenges related to the disruption of campus operations due to the pandemic, including expenses such as food, housing, course materials, technology, health care and child care. Thus far, the Together as Buckeyes program has provided nearly $14 million in grants to Ohio State students. The program is primarily funded through the CARES Act.

    To learn about eligibility requirements, visit the student financial aid webpage.

    These are among the most challenging and disruptive times in our collective memory. Throughout all we have remained together as Buckeyes, and we will come through this stronger, more united and poised for an even brighter future. Your continued support makes it all possible. Thank you.
    Curricular
    On the Friday before Memorial Day weekend we celebrated the graduation of participants in our inaugural Public and Nonprofit Leadership Certificate for Veterans (LCERT-Vets), a partnership with the National Veterans Memorial and Museum that provides leadership training for veterans. The development of the program was financially supported by the Columbus Downtown Development Corporation and all participants in this inaugural class received tuition support from the Battelle Memorial Institute. Dr. Jos Raadschelders led the development and delivery of this impactful program.

    The President and the Board of Trustees are expected to make decisions about the fall (e.g. start date and calendar, mode of delivery) before mid-June.

    For those of you slated to teach in the fall, as you are preparing for courses this summer you should simultaneously be preparing for hybridized in-person delivery and virtual delivery. Aaron Carpenter is already working with many faculty and instructors for fall courses under these scenarios. More guidance will be forthcoming about how best to plan and design courses for these two scenarios.

    External Support Updates
    Thank you to all of you who have engaged in COVID-19 related support to external stakeholders. The volume of new activity has slowed to the point where I’ll use this weekly email to provide updates rather than send out a separate message. Please continue to send me updates.

    In June, Caroline Wagner will provide presentations to the OECD and the NSF on international scientific collaboration during COVID-19.

    Transition to Outlook and Duo for Email
    Over the weekend the university began requiring all faculty and staff to use Outlook to access email and BuckeyePass to access all Office 365 applications on their university and personal devices. Caleb sent an email describing the changes and providing instructions on to undertake the transition for your devices. You’ll find it attached.

    Annie Glenn Memorial
    As you likely saw last week, Annie Glenn passed away early in the morning on Tuesday, May 19. A virtual ceremony will be held on Saturday, June 6 starting at 11 AM. The event will be broadcast by WOSU and livestreamed through WOSU and the Glenn College’s website.
    Transition planning and state of emergency
    We continue to plan for a return to on-campus operations using a phased approach focused on safety. The university’s COVID-19 transition task force is working through several important considerations, including classroom readiness, physical distancing and safety signage, personal protective equipment and contact tracing. Updates are available on the task force webpage.

    As part of this phased approach, we have resumed a limited number of essential academic and clinical operations, including elective procedures at the Wexner Medical Center that do not require an overnight stay. We are finalizing reopening plans for the university’s child-care facilities and, after this week’s NCAA decision on return-to-campus measures, we anticipate the return of some student-athletes to limited on-campus training activities in the coming weeks. As a reminder, the university’s goal is to announce a centralized operations plan for the autumn semester by mid-June.

    In the meantime, the university state of emergency has been extended through Saturday, May 30, enabling us to utilize Disaster Leave (Policy 6.28). Summer classes continue to be virtual only, and all in-person university events are canceled through July 6.

    Ohio Governor Mike DeWine has lifted the state’s stay-at-home order and, in its place, issued an urgent health advisory that strongly encourages Ohioans to stay home. While the new health advisory lifts travel restrictions, it continues to discourage unnecessary travel within or outside Ohio. The state’s restriction on most gatherings of 10 or more people remains in place. We will continue to coordinate with city, state and federal officials.

    At this time, all non-essential university employees are to continue teleworking and remain off campus with the exception of those mentioned above. All university-sponsored international and non-essential domestic travel remains suspended. All travel that has been scheduled through June 30, 2020, must be canceled (see guidelines), and no new travel may be booked until further notice. The Office of Business and Finance will evaluate our current travel restrictions in light of the updated guidance from the state.

    Summer camp cancellations and Pelotonia
    This week, the Office of Student Life shared that all Camp Recky programs are canceled for the summer out of an abundance of caution. Similarly, the Department of Athletics announced that all summer Buckeye Sports Camps for the 2020 season have been canceled. All other summer camps affiliated with Ohio State are making individual decisions about whether to cancel for summer 2020, transition to a virtual model, or adjust plans based on the state’s requirements and the university’s phased approach to resuming on-campus operations.

    Pelotonia announced a personalized participation platform, launching June 2, in lieu of the traditional three-day ride weekend. As always, funds raised support cancer research at the Arthur G. James Cancer Hospital and Richard J. Solove Research Institute. To allow for greater participation, the registration fee and other requirements traditionally tied to ride distances have been waived. I will miss riding with many of you this year, but look forward to designing a personalized Pelotonia program that will continue to contribute to the fight against cancer.

    Support services and recognitions
    As we celebrate our sesquicentennial, we are grateful for the extraordinary efforts of all Buckeyes. Our faculty and students have continued to demonstrate their excellence in our virtual classrooms, and participation in our University Institute for Teaching and Learning has never been greater. More than 3,500 full- and part-time faculty have completed at least one component of the institute’s Teaching Support Program, making it one of the most comprehensive teaching excellence programs in higher education.

    I am pleased to recognize the recipients of our 2020 Distinguished Staff Awards. Congratulations to President’s Award recipient Melissa Beers as well as Distinguished Staff Award winners Jennie Babcock, Carol Eskay, Robert Griffiths, Renee Johnston, Suzanne Knott, Jill Morris, Steven Mousetes, Andrew Mueller, Stephanne Musser, Patricia Strope, Brian Strzempkowski and Cory Tressler.
    Curricular
    Summer term commenced last week on Wednesday, May 13th.

    The President and the Board of Trustees are expected to make decisions about the fall (e.g. start date and calendar, mode of delivery) before mid-June.

    For those of you slated to teach in the fall, as you are preparing for courses this summer you should simultaneously be preparing for hybridized in-person delivery and virtual delivery. Aaron Carpenter is already working with many faculty and instructors for fall courses under these scenarios. More guidance will be forthcoming about how best to plan and design courses for these two scenarios.

    Policy Brief Podcast and Video Series
    Episodes three and four of Policy Brief, the Glenn College’s new podcast and video series, dropped today, one an interview with Tracy Najera, executive director of the Children’s Defense Fund-Ohio, and the second with Ned Hill on the economic impact of COVID-19. Interviews with Paolo DeMaria, Ohio’s Superintendent of Public Instruction, Shannon Hardin, President of Columbus City Counsel, and Brian Perera, Assistant Vice President of Government Affairs, are scheduled for future offerings. Starting in June the College will release one episode the first and third week of each month. Please send ideas for topics and guests to Lisa Frericks (frericks.12@osu.edu)
    This week marked the start of the summer term. We will continue to teach and learn virtually throughout the term. At the same time, the university’s COVID-19 transition task force is exploring and developing plans for the fall and beyond.

    While information continues to evolve and we will need to be flexible, our current goal is to have an announcement of our plans for the autumn semester by mid-June. Updates and information about the transition process are available on the task force website.

    As a reminder, students, faculty and staff can access resources and support at the Keep Learning, Keep Teaching and Keep Working websites. Further educational resources for faculty are available through the University Institute for Teaching and Learning.

    State of emergency and transition updates
    The university state of emergency, which enables us to utilize Disaster Leave (Policy 6.28), will be extended through Saturday, May 23. At this time, all in-person university events are canceled through July 6, and all non-essential university employees are to continue teleworking and remain off campus, physical distancing and taking all other precautions to stay safe.

    In coordination with city, state and federal guidance, the transition task force is developing a phased approach to resuming on-campus operations.

    As shared, a limited number of essential academic and clinical operations have resumed, including elective procedures at the Wexner Medical Center that do not require an overnight stay. To facilitate this additional patient traffic, changes to the transportation and parking systems will go into effect on Monday with select Transportation and Traffic Management employees returning to work on campus under established safety protocols.

    Additionally, Ohio Governor Mike DeWine announced this week that child care facilities can reopen with specific safety measures beginning May 31. We anticipate reopening our child care services in a phased approach in order to meet requirements for reduced numbers of children per classroom and other state guidelines. We have reached out to families to help identify their current child care needs. The governor continues to announce plans for the gradual reopening of various activities and facilities. The task force is taking this guidance into consideration as we continue our transition process. We will share updates and decisions as planning progresses.

    Together As Buckeyes
    Finally, please take a moment to read and watch stories highlighting the extraordinary perseverance of Buckeyes during this pandemic. Even while we remain physically apart, we are Together As Buckeyes in so many important ways. That will not change.

    COVID-19 is affecting many areas of our lives, including how we will operate as a university moving forward. We will continue to make our best, data-driven recommendations while monitoring and adjusting based on evolving information. Your patience, flexibility and ongoing dedication to our mission is greatly appreciated during a time of unprecedented uncertainty.
    Commencement
    Congratulations class of 2020! On Saturday, the Glenn College released a celebratory announcement of the College’s 2020 graduates and award winners, including the Outstanding Graduate Teaching award (Dr. Kim Young), Outstanding Graduate Teaching Assistant (Siyu Liu), Outstanding Undergraduate Teaching Award (instructor Michelle Gubola), and Outstanding Undergraduate Teaching Assistant (Alannah Glickman).

    Reflecting the preferences of majority of the graduating class, this announcement went out in lieu of a virtual pre-commencement ceremony. Our hope is to conduct some form of an in-person ceremony at the end of the summer term.

    Spring Term P/NP Results
    The College’s Student Services team finalized the data collection and analysis of Glenn College student participation (i.e. undergraduates with a primary major in the Glenn College and graduate students enrolled in the MPA, MA, or MPAL degrees and certificate programs) in the P/NP option for spring term.

    At the undergraduate level,
    • 29% of Glenn College primary majors requested to take at least one course PA/NP this semester.
    • 29% of these 96 requests were for Public Affairs classes, with 71% of requests being for courses outside of the College.
    • Public Affairs 4011 was the Public Affairs course most commonly requested as PA/NP, as 19 students chose it (9.8%). Public Affairs 4310 was the second with 14 requests (7.25%).
    • 16 different undergraduate Public Affairs Classes received at least one PA/NP request.

    At the graduate level,
    • Just under 22% of our graduate professional students (all programs) chose at least one P/NP option.
    • Of those choices, the largest portion (42 of 46 elected this option) chose P/NP for 6080.
    • Only 4% chose P/NP for the capstone while another 4% chose classes outside JGC.

    I provide the information about specific classes so faculty and instructors have a general sense of where in the curriculum students elected P/NP. The College’s student advisors have more granular information on which students opted to select P/NP by course so that they can properly guide students (and faculty and instructors) about how best to successfully progress in their respective degree program.

    For those teaching this summer and this fall, note that P/NP option changes from this past spring only applied to spring term because of the disruption caused by COVID-19.

    Curricular
    Summer term commences on Wednesday, May 13th.

    For those teaching this summer, please see attached an updated Syllabus Template that includes an important FERPA / Zoom statement for you and your students. Please include this statement in your syllabus: Video and audio recordings of class lectures will be part of the classroom activity. The video and audio recording is used for educational use/purposes and may be made available to all students presently enrolled in the course.

    Also, please find attached an online course quality assurance document from the ODEE. If you are teaching a converted course, not originally designed to be online, please use this checklist to ensure that you have the proper elements in place for your course to be considered an online course at OSU.

    Remember that UITL’s teaching support program has been extended through May 15 (see attached email). For faculty, completion of the program results in an increase in your base salary. The program will continue after May 15, but there will be no opportunities to increase base salary after that date. You can reach out to Jenna Markle to determine whether you have completed the program and have secured the change to your base salary.

    Policy Brief Podcast and Video Series
    This week the Glenn College launched Policy Brief, a podcast and video series of informed conversations with policymakers, influencers and public sector professionals exploring current issues. The College released two episodes this past week and will release two additional episodes the week of May 18. Starting in June the College will release one episode the first and third week of each month. Please send ideas for topics and guests to Lisa Frericks (frericks.12@osu.edu)
    National Nurses Week and National Hospital Week
    This week and next, we celebrate National Nurses Week and National Hospital Week. On behalf of the entire university community and the many families we serve, I want to recognize the courageous and highly skilled efforts of Ohio State’s health care professionals. You are on the front lines in the fight against COVID-19, and the work you are doing in patient care, research and more is saving lives. We are deeply grateful. Thank you.

    University state of emergency
    As we continue to fight against COVID-19, the university state of emergency will be extended through Saturday, May 16. The declaration enables us to utilize Disaster Leave (Policy 6.28) and is essential to providing the university with flexibility in making a variety of financial decisions over an extended period if necessary.

    State guidance and post-pandemic planning
    Ohio Governor Mike DeWine announced a phased plan to reopen businesses and bring people back to work. In alignment with the state’s plan and using a data-driven approach led by public health and wellness experts at the university, Ohio State’s post-pandemic operations task force is developing our own phased transition to on-campus operations. This week, the university launched a new website dedicated to the task force’s work and will continue to update it as information is available.

    All university events remain canceled through July 6, and non-essential Ohio State employees are to continue teleworking. A limited number of specific essential academic and clinical operations have resumed. These include elective procedures at the Wexner Medical Center that do not require an overnight stay as well as a limited opening of the flight education program at the Ohio State University Airport. These exemptions for limited returns to campus are provided through President’s Cabinet and are reviewed by the chair of the post-pandemic operations task force, Gail Marsh, and the chair of the safe campus and scientific advisory subgroup, Dr. Amy Fairchild.

    The state has also provided guidance on facial coverings. The university’s task force is reviewing this guidance closely and will make broad recommendations moving forward as plans for a phased approach to on-campus operations progress. At the same time, face covering protocols are already in place in several units where essential employees continue to work, including the Wexner Medical Center, Administration and Planning, and the Office of Student Life.

    Finally, this week Ohio announced a $110 million reduction in funding to public universities and colleges for this fiscal year. Ohio State’s impact is estimated at about $18 million. We will continue to be responsible stewards of our resources. The university has already taken several proactive financial steps for FY20, including a pause in some capital projects and a pause in hiring with exceptions for essential services and key faculty and research positions. These actions are in addition to budget contingency planning efforts for FY21. The medical center is engaging in a separate and coordinated budgetary control and contingency planning initiative. This effort is intended to address immediate patient-care needs during the pandemic and plan for the resumption of necessary health care services.

    Summer term
    As previously shared, the summer 2020 term will be offered through virtual modes of teaching and learning, and the academic calendar has been adjusted by one week.

    Classes will run May 13 to July 31 followed by finals August 3-5. Summer commencement will take place August 9. At this time, no decisions have been made on the format for summer commencement. As a reminder, students, faculty and staff can find resources and support at the Keep Learning, Keep Teaching and Keep Working websites. Further resources for faculty are available through the University Institute for Teaching and Learning.
    Spring commencement is here. It is a special time when we reflect on what it means to be a Buckeye, celebrate the extraordinary achievements of our graduates and envision the bright future they will help create.

    Tomorrow we will celebrate the Class of 2020 at our virtual commencement that will be streamed from Ohio Stadium to homes of Buckeyes across Ohio and around the world. This class has faced unprecedented disruptions and challenges over the last several months, and they have persevered. We are proud of you, and we are grateful for all who made your success possible, especially your loving and supportive families and your dedicated professors and mentors.

    A pre-ceremony program featuring messages from students and leaders will begin at 11:30 a.m. with virtual commencement starting at noon. The livestreamed ceremony will also be broadcast on WOSU TV and statewide on The Ohio Channel. You can share messages of congratulations on social media using #OSUGrad.

    We look forward to gathering in person to recognize the Class of 2020 at a future date when it is safe to do so. In the meantime, we will join together virtually to celebrate this special moment.

    Post-pandemic planning
    Ohio Governor Mike DeWine has announced a phased plan to begin bringing Ohioans back to work and reopen businesses. As shared earlier, Ohio State’s post-pandemic operations task force is working to develop a phased transition back to on-campus operations. In addition to closely monitoring state and federal guidance, the task force will use a data-driven approach for recommending when it is safe to begin transitioning back onto our campuses. We will share regular updates and decisions as the task force’s work progresses.

    We are extending the university state of emergency declaration through Saturday, May 9, which enables us to utilize Disaster Leave (Policy 6.28) and is essential to providing the university with flexibility in making a variety of financial decisions over an extended period if necessary. For now and until further notice, all university events are canceled through July 6, and all non-essential university employees are to continue teleworking and remain off campus, physical distancing and taking all other precautions to stay safe. We will continue to reevaluate and update our plans based on evolving conditions and keep you fully informed.

    While the information about the virus continues to evolve, and we will need to be flexible, our current tentative goal is to have an announcement of our plans for the fall semester by mid-June. Please see my message from Thursday.

    #GivingTuesdayNow
    The response of our university community to COVID-19 has been extraordinary — from the resilience of our faculty, staff and students to advance our academic mission to the heroic work of our essential employees on the front lines of critical patient care and support efforts.

    At the same time, Buckeyes everywhere have demonstrated great generosity. On Tuesday, May 5, the university will join a global initiative to support students, health care professionals, research and COVID-19 relief efforts through #GivingTuesdayNow. Through the generosity of Ohio State donors, gifts made on Tuesday will be matched $1 for $1. You can learn more by visiting the COVID-19 Support webpage.

    Together As Buckeyes emergency grants program
    As a reminder, Ohio State launched the Together As Buckeyes emergency grants program to assist students who are having difficulty with living expenses or facing other unexpected financial challenges related to COVID-19. It is available to undergraduate, graduate and professional students — subject to eligibility requirements — through the Student Financial Aid office. The size of these grants will vary based on each student’s circumstances.

    Brenda and I hope you and your loved ones are safe and well. Thank you again for your collective hard work and positive spirit as we close the academic year.
    Curricular
    Be on the lookout for an email from Kate Hallihan later this week on the full accounting of P/NP. The update I sent around last week was preliminary and undercounted Glenn College student selection of this option. Kate and her team will provide an analysis of the selections of Glenn College students and highlight which classes were most often selected.

    Finals occur this week. Final grades are due on May 8. You’ve likely already seen emails come out on how to file grades, particularly given the P/NP option.

    Pre-Commencement
    In coordination with the University’s virtual commencement, we will be sending out a Glenn College pre-commencement message that will include an acknowledgement of all the College’s award winners and a video from me to all graduates. In addition, I’m excited to announce that Dr. Amy Acton, Director of the Ohio Department of Public Health, will be this year’s Outstanding Public Service award winner. Dr. Acton graciously accepted the award and will attend our in-person ceremony to recognize spring and summer graduates later in the summer if she is able.

    Wellness and Mental Health
    The Wellness and Mental Health Committee plans to continue “Coffee with Professors” in a virtual manner biweekly throughout the summer. This is a great way to connect with students to maintain community and their engagement with the College. If you are interested in participating please indicate all available times on this Doodle poll.

    Return-to-campus Planning
    The University’s return-to-campus planning is accelerating. The Academic Transition Task Force that I chair with Kay Wolf is developing recommendations and guidance to OAA and its constituent academic units on returning to campus this summer and planning for fall course delivery. I will use this email to keep you all updated on major notifications from this group. In the meantime, I’ve asked each of the College’s leaders (e.g. the Associate Deans, center directors, unit heads) to begin formulating plans for returning to campus and the fall’s academic programming. In due course we will bring some version of these plans to the full College for input and guidance. As a follow-on from our last faculty-staff meeting please bring issues, ideas and concerns to me and your supervisor. This information will be helpful as we develop plans for a safe return to Page Hall.
    University state of emergency
    We are making tremendous progress against COVID-19, but our work is not yet complete. We are extending the university state of emergency through Friday, May 1. This declaration enables us to utilize Disaster Leave (Policy 6.28) and is essential to providing the university with flexibility in making a variety of financial decisions over an extended period if necessary.

    Post-pandemic planning
    As shared last week, the university has launched a post-pandemic operations task force for the transition back to on-campus operations. Part of the task force’s work is to use a data-driven approach for recommending when it is safe to begin transitioning back onto campus. This subgroup is led by Amy Fairchild, dean of the College of Public Health, and Bernadette Melnyk, dean of the College of Nursing and the university’s chief wellness officer, with members from the Wexner Medical Center’s Division of Infectious Diseases and other colleges, departments and offices.

    The university will also continue to closely monitor state and federal guidance on this matter. Last week, Ohio Governor Mike DeWine announced that the state would begin considering a potential partial reopening of certain businesses on May 1. As the state administration shares details of this plan, which we anticipate next week, we will continue to communicate to you any effects this may have related to Ohio State. As a reminder, all university events are currently canceled through July 6, and until further notice all non-essential university employees are to continue teleworking. We will continue to reevaluate based on evolving conditions.

    Student financial support
    We know that COVID-19 has caused significant disruptions, including serious financial hardships. For students with unexpected or other financial challenges due to COVID-19, we have created the Together As Buckeyes emergency grants program, funded primarily by the federal Coronavirus Aid, Relief and Economic Security (CARES) Act. It is available to undergraduate, graduate and professional students — subject to eligibility requirements — through our Student Financial Aid office. The size of these grants will vary based on each student’s circumstances.

    For eligibility details and more information, please visit the COVID-19 financial aid webpage.

    Budgetary contingency planning
    The duration and impact of the COVID-19 pandemic are unknown at this time, and we continue to engage in financial contingency planning. No source of revenue for the university has gone unaffected. We are planning for multiple scenarios while maintaining and advancing patient care, research, teaching and learning. The university has asked all colleges and support units to prepare a range of budget projection scenarios for fiscal year 2021, including potential 5%, 10% and 20% reductions in spending. This approach aligns with the governor’s instruction to all state agencies.

    The Wexner Medical Center is engaging in a separate and coordinated budgetary control and contingency planning initiative. This effort is intended to address immediate patient-care needs during the pandemic as well as plan for the resumption of necessary health care services.

    The university has already taken several proactive financial steps in the midst of this crisis, including a pause in some capital projects and a pause in hiring with exceptions for essential services and key faculty and research positions. These steps were made necessary by substantially reduced revenue in the wake of the pandemic.

    While preparing for all scenarios, we are hoping for the best and remain committed to moving forward as a community. Once again, we have been leaders in the fight against COVID-19. We will be leaders in forging the path toward a stronger and safer future.
    Curricular
    Friday was the deadline for students to declare whether they are pursuing the Pass/No Pass option in any of their courses. We won’t know the full accounting for a few days, but the preliminary results are in: around 20% of our students have elected to take one or more classes P/NP this semester (~20% undergraduates; ~10% MPAL; ~20% MA; ~25% MPA). Most of these students elected to take only one class P/NP.

    This the last week of classes and next week is finals. Final grades are due on May 8. We’ll be providing guidance over email in the days to come about how to file grades, particularly given the P/NP option.

    Em Carruthers has launched a great new program for our students as they navigate employment and internships, a virtual job searching program entitled “Get Hired from Home”. If you have employment ideas or connections for students please reach out to Em.

    Human Resources and wellness
    You can now use your FSA, HRA or HSA funds to purchase over-the-counter (OTC) drugs and medicines and menstrual care products. Not only can you purchase these items now, you can submit expenses retroactively to January 1, 2020. If you paid out of pocket for any of these items since then, you can request a reimbursement online.

    Glenn College governance
    Thanks to all of you who were able to attend Friday’s faculty/staff meeting. If you were not able to attend but would like to access the content, you can find a link to the Zoom recording here. The access password is: u6+3=qF=
    Our health care professionals continue to serve the community with great courage and skill. They are innovating in large-scale ways that benefit patients here and across the country — from expanding and accelerating testing to launching a COVID-19 plasma donation program, and much more. For example, many members of the spring 2020 class of our College of Medicine have graduated early to help fight against the COVID-19 pandemic. As a reminder, we can all help support our colleagues and their work, and offer words of encouragement, through the Ways to Help webpage.

    Below is a summary of recent university updates.

    University state of emergency I am extending the university state of emergency through Friday, April 24. This declaration enables us to utilize Disaster Leave (Policy 6.28) and is essential to providing the university with flexibility in making a variety of financial decisions over an extended period if necessary.

    Capital projects
    As the university continues to navigate this pandemic, we have undertaken an assessment of our capital projects. While most construction will continue as planned, projects that can be slowed or modified have been identified in accordance with the need for financial prudence during these uncertain times.

    We have communicated this assessment with leaders overseeing colleges and units. All of our planned projects remain important to the support of our patient care, research and teaching missions. We are taking a measured approach now in order to position these projects well for the future. For information about projects, visit the Facilities Operations and Development webpage.

    Resources for our university community
    We are dedicated to providing COVID-19 and wellness resources for our students, faculty and staff. Please see the lists at the bottom of this email. Additionally, the Office of Human Resources is introducing LeaderConnection, a five-week series of 30-minute Zoom webinars starting April 23. Each webinar, open to faculty and staff, focuses on leading with agility and grace during uncertain times. More information is available on the LeaderConnection webpage.

    Virtual commencement
    The university will recognize the achievements of the Class of 2020 with a virtual ceremony on Sunday, May 3, at noon. You can view the livestreamed ceremony here. The event will last approximately one hour and will feature a commencement address by Apple CEO Tim Cook. As a reminder, this virtual event does not replace a future in-person commencement ceremony, which we will schedule at a time when it is safe to be together.

    Read a message we sent to the Class of 2020 this week with additional updates.

    Post-pandemic task force
    While we are still in the midst of the COVID-19 pandemic, we do have encouraging signs that our collective efforts are helping to flatten the curve. We must remain vigilant in our efforts to practice social distancing and maintain good hygiene. At the same time, it is important to plan for the future. We have launched a post-pandemic operations task force in order to be strategic and proactive. We will continue to communicate details.

    The state of Ohio and The Ohio State University have been leaders in confronting the virus. We will be leaders moving forward into a bright and safer future for us all.
    Curricular
    Students have until Friday, April 17 to declare whether they are pursuing the Pass/No Pass option in any of their courses. They can pursue this option through their primary advisor in their degree program. For those of you teaching this semester we encourage you to make students aware of the deadline and make clear to them how they are performing in your class to date. In this way they can make an informed choice about whether to pursue the option.

    Human Resources and wellness
    Take your temperature before coming on campus. If you need to visit Page Hall or other areas on campus to perform essential functions, you must take your temperature before coming and email your supervisor and Jenna Markle to let them know that you do not have a temperature of 100°F or higher. If you have a temperature of 100°F or higher, do not report to campus. Alert your supervisor and contact your primary care provider or call the COVID-19 call center at 614-293-4000. If you do not have access to a thermometer, OSU has a health-check site in the Jameson Crane Sports Medicine Institute at 2835 Fred Taylor Drive. If you have a cough, are experiencing shortness of breath, or have known exposure to COVID-19, do not report to campus. Alert your supervisor and contact your primary care provider or call the COVID-19 call center at 614-293-4000.

    Page Hall Access
    Goodwill has been sent home by FOD until further notice. We are working with FOD to get trash taken out and surfaces cleaned and disinfected two times a week until our Goodwill team is back. If you enter the building with approved access from your supervisor, please use extra precaution when visiting Page Hall and wipe down surfaces with disinfecting wipes before and follow the CDC’s guidance at all times.

    For mail delivery, we are working with USPS and campus mail to collect our mail and will contact recipients as items are received. If you need items ASAP, we will forward them directly to the recipient’s alternative address as requested.

    Administrative and Business Operations
    Travel Requests – the Travel Office has clarified that we should not submit any eTravels until further notice, regardless of travel dates, unless the following conditions can be met: the travel is absolutely necessary to advance the mission of the university, can only be completed by the traveler’s physical presence, and does not create an unacceptable health hazard. I know that many of us are looking forward to rebooking travels for cancelled trips and as soon as travel is safe and permitted Danny will happily assist you in doing that.

    Purchase Restrictions – until further notice, only mission critical purchases will be allowed, except for OSP funded items. Please see the attached for guidance regarding allowable expenditures on OSP funds.

    Hiring Pause- the hiring pause will remain in effect until at least June 30. If you believe that a hire is necessary prior to then, please email Jenna at Markle.45 to discuss your request and determine next steps.

    Budget Planning for Next Year & ISA Rollovers- we are waiting for university guidance regarding budget planning for next fiscal year. As soon as it is available, detailed information will be shared. Units will not be permitted to carryforward remaining funds into next fiscal year, however, faculty members may request to carryforward their ISA balances above $500 by emailing the Associate Dean for Faculty Development (Raadschelders.1) by May 31st and providing a detailed description of the planned use of funds. The full ISA policy can be found here: http://glenn.osu.edu/index-attributes/faculty-documents/Individual%20Spending%20Accounts%20Guidelines%20FY20.pdf.

    As a reminder, ISA activity and unit program budget reports are available online at https://dataviz.rae.osu.edu/#/views/Glenn-ISAProgramActivity/Summary. If you cannot access the reports or see corrections that need to be made, please email Glenn-Help@osu.edu.
    Curricular
    Rob Greenbaum is leading the process of securing approvals for all our summer course to be offered online. If you are teaching a class this summer you can work with Rob to get the course approved for online delivery. You do NOT need to fill out the form on your own which just came out in the Provost’s email.

    Students have until this Friday, April 17 to declare whether they are pursuing the Pass/No Pass option in any of their courses. They can pursue this option through their primary advisor in their degree program. For those of you teaching this semester we encourage you to make students aware of the deadline and make clear to them how they are performing in your class to date. In this way they can make an informed choice about whether to pursue the option. Click here for Alicia Bertone and Beth Hume’s joint statement on the P/NP option should you need more information.

    Human Resources and wellness
    Last week we learned that employees are now required to take their temperature before coming to campus and confirm that they’ve done so in writing to their supervisor and Jenna Markle. If you have a temperature of 100°F or higher, do not report to campus. It is also imperative that you follow the protocols of informing your supervisor, calling the COVID-19 call center at 614-293-4000, and contacting your primary care provider if you have COVID-19 symptoms or have been exposed to someone with COVID-19. This is important both for your own health and for the contact tracing system that the university is establishing as a part of the process of returning to work at some point in the future.

    Glenn College governance
    We have a Zoom faculty-staff meeting from 9-10:30 AM on Friday, April 17. I’ll provide you an agenda in a separate email.
    Curricular
    Each spring at this time we celebrate renewal and hope in places of worship and homes around the world. This year, when so many families cannot come together physically, we nonetheless are united virtually and in spirit. We are united in our love and care for one another, in the battle against this disease, and in our support for those on the front lines. Our collective efforts are flattening the curve and saving lives. I am so proud of our community.

    Below is a summary of updates related to the coronavirus outbreak (COVID-19). We will continue to share with you the latest information during this incredibly challenging period.

    University state of emergency
    I am extending the university state of emergency through Friday, April 17. As a reminder, this state of emergency declaration enables us to utilize Disaster Leave (Policy 6.28) and is essential to providing the university with flexibility in making a variety of financial decisions over an extended period if necessary.

    Budgetary contingency planning
    As mentioned last week, the duration and impact of the COVID-19 pandemic are unknown at this time. As responsible stewards of the resources entrusted to us, we must plan for multiple contingencies while maintaining and advancing patient care, research and teaching and protecting our students, faculty and staff. To that end, we are engaging in active budgetary contingency planning. The university is asking all colleges and support units to prepare budget projection scenarios for fiscal year 2021 covering a range of possibilities. Guidance on how to submit these budget scenarios will be forthcoming from Financial Planning & Analysis in the Office of Business and Finance. This is a planning exercise so that we can consider the broadest range of options available to us as we face an unknown future.

    Research and community resources
    We know that many in our research community are working tirelessly to address challenges associated with COVID-19. The Keep Researching website provides tools and resources to assist in these efforts. The Office of Research also offers guidance for a broad range of issues at its Coronavirus and Your Research Program website. Research and creative inquiry are especially challenging at this time. The university is committed to doing all that we can, and we look forward to returning to our campuses and facilities as soon as it is safe to do so.

    Our gratitude also goes to colleges and units throughout the university for pulling together to address COVID-19. These include the Knowledge Exchange COVID-19 Hub, led by the College of Food, Agricultural, and Environmental Sciences (CFAES), Ohio State University Extension and the CFAES research communities. Additionally, COVID Connect has been launched by the College of Public Health to unite health departments and other organizations with professional volunteers willing to share their expertise.

    Wellness resources
    We are committed to resources that support the mental health and wellness of our community. This week, we shared that the Ohio State: Wellness app is now available on both Android and iOS devices. The app is designed for students but offers tips and guidance useful for all members of our community. A list of additional wellness resources for students, faculty and staff is available at the bottom of this email.

    Support during trying times
    Students, faculty and staff continue to demonstrate incredible support for one another and their communities. Earlier this week, Gene and Sheila Smith, Ryan and Nina Day, and Chris and Lori Holtmann made very generous donations to the Mid-Ohio Foodbank’s COVID-19 emergency fund. For more information, visit Ohio State News. And our students are supporting the Help Columbus Facebook group, where individuals and families can offer or request aid. These are just a few of the many examples, including your collective work, to advance our academic mission.

    We also continue to support students through emergency funding. The Office of Student Life’s Student Advocacy Center facilitates the distribution of these resources to students during times of personal crisis. During this pandemic, the center is overseeing the distribution of various funds. To learn more about these emergency funds, visit the Student Advocacy Center webpage. To support Buckeye students through giving, visit COVID-19 Response: Help Ohio State students. To date, we have raised more than $55,000 from more than 350 donors. Thank you, Buckeye Nation!

    A Wexner Medical Center webpage also lists ways to support its important efforts.

    Celebration of the Class of 2020
    As a reminder, the university will hold a virtual celebration on Sunday, May 3. The livestreamed and televised event will begin at noon. Apple CEO Tim Cook will deliver a special address. Importantly, this virtual event in no way limits or excludes a future live commencement ceremony. We will plan and hold a graduation ceremony at a later date for members of the spring Class of 2020, their families and guests at a time that is safe and practical. The Class of 2020 will be actively included in the scheduling and planning.

    Our students, faculty and staff continue to lead by example. This video from The Best Damn Band in the Land provides a great look at the Buckeye spirit in action. Enjoy and be safe.
    Curricular
    Rob Greenbaum is leading the process of securing approvals for all our summer course to be offered online. We anticipate being one of the first colleges to submit our courses early next week.

    Kate Hallihan and the student services team have been active in recruiting students for enrollment next year. While it’s early in the season, the good news is that we are ahead of where we were this time last year for our undergraduate and graduate professional programs. Notably, we have 25 students who have committed to the MPA program and 13 of these have applied to the DC-MPA program. We will have a better sense of where we are relative to last year on April 15 when students who received funding offers have to decide. Our doctoral class will be much smaller this year, but that was by design given the large class we brought in fall ’19.

    Greg Moody and the Professional Development team are also to applauded for pivoting quickly during the COVID-19 pandemic. As you saw from an email yesterday, our MAPS offerings are now all online. We encourage you to send this out to your networks to encourage prospective students to participate. Here’s a link to the MAPS website.

    Those of you teaching this semester may have seen the notice that the university’s online Student Evaluations of Instruction (SEI)s will proceed this semester with a statement to students regarding these unusual times and suggested language for faculty, graduate students, and staff to include in dossiers. It has been always been our practice in the college to also circulate our own student feedback forms. This semester, we have converted the paper forms to Qualtrics surveys that we will email directly to your students. Thus, if it has been your practice to disable the SEI open-ended comments, you can continue to do so. Our own surveys will be available over the same timeframe as the university’s SEIs, from the morning of April 14th through Midnight April 26th. Unlike with the paper forms, you will not need to do anything to administer the surveys, but your encouragement for students to complete both instruments will go a long way to ensuring high completion rates.

    Human Resources and wellness
    Given the significance of leave options for those who contract COVID-19 or have to care for someone with COVID-19, I have again appended Jenna’s email here.

    Employees are now required to take their temperature before coming to campus and confirm that they’ve done so in writing to their supervisor and Jenna Markle. If you have a temperature of 100°F or higher, do not report to campus. Alert your supervisor and contact your primary care provider or call the COVID-19 call center at 614-293-4000. If you do not have access to a thermometer, OSU has a health-check site in the Jameson Crane Sports Medicine Institute at 2835 Fred Taylor Drive. If you have a cough, are experiencing shortness of breath, or have known exposure to COVID-19, do not report to campus. Alert your supervisor and contact your primary care provider or call the COVID-19 call center at 614-293-4000. More information on the Daily Health Check requirements can be found attached.

    Student Assistance
    The Provost has reached out to University alumni and friends with a solicitation to contribute to funds that support student’s financial, housing and mental health needs during this disruption. Here you’ll find a link to these student assistance funds to which you can donate. In making a contribution you can specify the Glenn College’s students as recipients.

    Glenn College governance
    We are in the process of scheduling a faculty-staff meeting for next Friday, April 17. Details on timing and the agenda will come out early next week.

    We are also commencing the committee assignment process for the AY21. For faculty, I typically make these decisions through conversations in the annual review process. For staff, I typically work with unit managers to determine which staff members are interested in serving on different committees. In advance of these processes I’ve attached the list of this year’s committee assignments for your reference.

    or one committee, I’m going to start with a somewhat different approach. The current undergraduate curriculum committee chair, Jill Clark, will be taking a sabbatical next year and so the chair is open. Serving as chair affords a one course teaching load reduction. If you would be interested in serving as undergraduate curriculum committee chair please reach out to me and Rob Greenbaum as associate dean for curriculum.
    Curricular
    With the University’s decision to move all courses online this summer and the University’s decision to prohibit in person events through July 6, we have decided to cancel WAIP for this summer. Katy, Sydney and Amanda are working with students from this summer’s cohort to explore participating in WAIP in a future semester. Similarly, we have elected to not move forward with the graduate federal policy making certificate this summer; we will launch that offering at a later date. At this point, our DC-MPA program has not been impacted.

    We have also elected to cancel Democracy camp, our residential summer program for high school students. The summer of 2021 will now be the inaugural offering of the camp. We are exploring rescheduling New Leadership to a time after the July 6 date.

    The date for students to declare the Pass/No Pass option for any course is April 17. If you are teaching a class this semester I encourage you to remind your students of this option now so that they can talk with you and their advisors about whether this is the right course for them.

    SEIs will continue this semester with a designation that they were conducted during the COVID-19 disruption. We have ceased most peer observations for the remainder of the semester and will pick those up again in the summer.

    Human Resources
    Jenna sent an email yesterday with information on leave options for faculty and staff impacted by the virus. This email contains a wealth of helpful information if your ability to work is impacted by you or a family member contracting the virus. I have appended the email here in case you missed it yesterday.

    Student Assistance
    Last week, the Wellness and Mental Health Committee circulated resources for students who are facing financial, housing, and/or food insecurity. The University’s Office of Student Life is also offering resources to students in need. You can learn about those resources here. The university also has a variety of student assistance funds to which you can donate.
    We all know that the coronavirus outbreak (COVID-19) is resulting in significant disruptions here at our university and across the globe.

    I will continue to communicate with you regularly so that you are all aware of the important and sometimes difficult decisions the university is making during this time of extraordinary challenge and uncertainty.

    Below are some announcements and details about the university’s ongoing response to COVID-19.

    Virtual graduation celebration and speaker; live commencement ceremony to be planned at later date
    Earlier today, we announced that the university will hold a historic virtual commencement on May 3 with Apple CEO Tim Cook delivering the commencement address. The livestreamed event will begin at noon on Sunday, May 3. We expect to award approximately 12,000 diplomas. In light of restrictions on large gatherings at this time, there will be no students or guests in Ohio Stadium. Graduates will receive their degrees by mail. Importantly, this in no way limits or excludes a live commencement ceremony for our class. We will hold a graduation ceremony at a later date for members of the spring Class of 2020, their families and guests, at a time that is safe and practical. The Class of 2020 will be actively included in the scheduling and planning.

    University state of emergency
    As a reminder, Ohio State is in a state of emergency. This state of emergency declaration enables the university to utilize Disaster Leave (Policy 6.28) and is essential to give us flexibility in making a variety of financial decisions over an extended period if necessary. This includes our ability to provide monetary relief to employees who are able to work but unable to perform their duties in a telework setting.

    Today, I am extending the state of emergency through Friday, April 10. Per the policy, we will reevaluate the declaration weekly.

    Disaster leave
    The Office of Human Resources offers information about leave programs available to faculty and staff during the COVID-19 state of emergency. Ohio State offers several leave options, including regular accrued time and university disaster leave. In addition, information is available on how to use the expanded leave options through the federal Families First Coronavirus Response Act. Leave options for Wexner Medical Center faculty and staff information is available on OneSource.

    Budgetary contingency planning
    In these troubled times, our core mission is more critical than ever. In order to protect the core mission and maintain fiscal stability, we are engaged in active budgetary contingency planning.

    The ultimate duration and impact of the COVID-19 pandemic are unknown. As responsible stewards of the resources entrusted to us, we must plan for multiple contingencies while maintaining and advancing patient care, research and teaching.

    Availability of university facilities for community support
    Organizations across Ohio and the nation are stepping forward to provide resources to aid in the fight against COVID-19. Ohio State has been approached by community partners about the possibility that some facilities currently not in use, such as some residence halls and other facilities, could be made available to the community for a variety of potential uses during this time. We will share information about these partnerships when arrangements are finalized.

    Career Roadmap implementation extension
    The university remains committed to the implementation of the Career Roadmap as an initiative to standardize job classification and compensation structures to help attract and retain top talent. At this time and in alignment with extending the initial Enterprise Project implementation dates by six months, we are extending the Career Roadmap implementation dates by six months. More information is available on the Career Roadmap website.

    Events, buildings and teleworking
    We have extended the date for cancellations of all university events to Monday, July 6. This is consistent with our approach to a virtual summer term, announced this week. Any university event scheduled between now and July 6 will be canceled, and no new university events will be scheduled until that time. We will continue to reevaluate based on evolving conditions.

    Relatedly and until further notice, Ohio State has closed the following facilities: all recreational sports indoor facilities, the Ohio Union, the Younkin Success Center, libraries and university bookstores. At this time, only critical services are maintained physically on campus. As with all current restrictions, we will continue to monitor and extend restrictions, if needed, or end them early.

    This is a very difficult and challenging time for the world. Many are suffering from the disease or have lost loved ones, and all of us are affected by the many changes this pandemic has brought. At the same time, we are coming together and responding in ways that are inspiring.
    In light of the coronavirus (COVID-19) pandemic, The Ohio State University will deliver all courses through virtual modes of teaching and learning for the Summer 2020 term.

    The summer term will start and end one week later than originally published. Classes will start on May 13 and end on July 31. Finals will take place Aug. 3‑5, and summer commencement will be Aug. 9.

    We have made this decision in consultation with college and regional campus leadership to provide certainty for Ohio State students, faculty and staff about plans for the summer term. We cannot yet predict when current restrictions on our campuses will ease, so we are moving forward to provide a consistent academic experience for the summer term.

    Ohio State’s highest priority is the health and well-being of our community, and the university is following public health guidance in all decisions. At the same time, we continue to adapt so that all members of the university community can continue in their academic progress.

    Summer term courses — including lectures, labs, discussion sections, seminars and other similar classroom settings — will be offered through virtual modes of instruction. Please note that courses will be offered under the university’s traditional grading systems; pass/no pass options for spring semester were limited to that term. The university will continue to evaluate whether clinical experiences for relevant disciplines, graduate research and experiences supporting creative inquiry can be safely reinitiated within the summer term. Departments and schools are encouraged to engage directly with their particular college curricular dean, who is working with W. Randy Smith, vice provost for academic programs.
    In light of the coronavirus (COVID-19) pandemic, The Ohio State University will deliver all courses through virtual modes of teaching and learning for the Summer 2020 term.

    The summer term will start and end one week later than originally published. Classes will start on May 13 and end on July 31. Finals will take place Aug. 3‑5, and summer commencement will be Aug. 9.

    We have made this decision in consultation with college and regional campus leadership to provide certainty for Ohio State students, faculty and staff about plans for the summer term. We cannot yet predict when current restrictions on our campuses will ease, so we are moving forward to provide a consistent academic experience for the summer term.

    Ohio State’s highest priority is the health and well-being of our community, and the university is following public health guidance in all decisions. At the same time, we continue to adapt so that all members of the university community can continue in their academic progress.

    Summer term courses — including lectures, labs, discussion sections, seminars and other similar classroom settings — will be offered through virtual modes of instruction. Please note that courses will be offered under the university’s traditional grading systems; pass/no pass options for spring semester were limited to that term. The university will continue to evaluate whether clinical experiences for relevant disciplines, graduate research and experiences supporting creative inquiry can be safely reinitiated within the summer term. Departments and schools are encouraged to engage directly with their particular college curricular dean, who is working with W. Randy Smith, vice provost for academic programs.
    It was pleasure to see so many of you online for last Friday’s faculty-staff meeting. Thank you to the curriculum committees for moving swiftly to review the pass/no pass options and make recommendations to the college. There was unanimous support for the two proposals and the student services staff quickly got the message out to students about their options for this semester. You can find a link to the information here.

    For those of you who weren’t able to attend the meeting, there was a bit of sadness to share: Ken Kolson, former WAIP director, passed away recently from complications connected to Parkinson’s disease. You can find a link to his obituary on the website here. Ken was a warm spirit who will be missed.

    Curricular
    I know that we’re all waiting on determinations about summer. We were assured on tonight’s Council of Dean’s call that Randy Smith will be connecting with each of the curricular associate deans on Tuesday to finalize the recommendation. Rob has already been in conversation with Randy and we are well prepared for the planned decision. It should come out from OAA tomorrow evening.

    Again, we heard that Kathy Lasher from the Office Institutional Equity will be providing a determination about summer camp offerings by the end of this week. This will have implications for New Leadership and Democracy Camp.

    As discussed in Friday’s faculty-staff meeting, we will postpone our traditional pre-commencement ceremony from May until August after the completion of summer semester. We will still, however, confer the traditional end-of-year academic awards in May at the completion of spring semester. If you are chairing or serving on an award committee I ask that you soon commence the award determination process. Regina and staff from the Student Services office will reach out to you soon to initiate awards process.

    Business Operations
    Because campus is essentially locked down, your campus parking pass may not be valuable to you in the short term. Campus Park will allow you to cancel your parking pass and stop drawing down payroll deduction before the beginning of each month. The deadline for the month of April is to cancel by 5 p.m. on Tuesday. You’ll find the form attached. Should you pursue this option your key card will cease to provide you access to the garages on campus starting the first of April. Campus Park hasn’t yet determined whether you’ll need to acquire a new card if you terminate or whether they will just turn on your old card when you start up again, so don’t throw away your current card if you elect to end your parking pass.
    I write to provide you with a number of important end-of-week updates related to the coronavirus outbreak (COVID-19). First, however, I want to express my deep gratitude and pride for how our entire university has pulled together in true Buckeye spirit during this first week of virtual classes.

    Hundreds of our faculty and staff have spent countless hours preparing for this unprecedented transition. On behalf of the entire university community, thank you. While I know there have been challenges, your efforts have been nothing short of extraordinary. And thank you to our students, who have demonstrated a dedication to academics and the patience and perseverance needed in what has been a time of great uncertainty.

    Please continue to utilize resources available at keeplearning.osu.edu for students, keepteaching.osu.edu for faculty and keepworking.osu.edu for staff.

    If you are on the front lines fighting COVID-19, thank you. Your contributions are critical to ensuring the safety of our communities. Everyone else is fighting the spread of COVID-19 by staying at home, practicing social distancing and maintaining exemplary hygiene. This is critical, and is the only way we will defeat COVID-19.

    Following are several updates on the university’s response:

    Refunds for housing, dining and recreational fees
    The university is processing refunds for students who have moved out of the residence halls. Housing and dining refunds will be issued starting Friday, April 3. In addition, we will provide a prorated refund of recreational fees to students, faculty and staff members starting on Friday, April 3.

    Members of our community to whom these refunds apply will receive details via a separate email shortly.

    Grade policy changes
    This week, University Senate voted to approve pass/no pass grading for general education and elective courses. This measure allows individual students to opt-in for pass/no pass grading rather than letter grades. Many colleges have also extended this flexibility for required courses. A second measure approved by the senate allows students who are granted an incomplete grade to have more time — 10 weeks from the start of the next term, instead of six weeks — to complete work and receive a grade. Read more about these flexibility measures.

    University state of emergency
    We continue to follow up on last week’s declaration of a state of emergency. As a reminder, this declaration enables university leaders to utilize Disaster Leave (Policy 6.28) and is essential to give us flexibility in making a variety of financial decisions over an extended period if necessary. Per the policy, we will reevaluate the declaration on a weekly basis. Facilities previously announced as closed will remain so until further notice.

    We will also continue to follow recommendations from the Centers for Disease Control and Prevention (CDC) about events and gatherings. Until further notice, no university events will be scheduled until at least May 9. We will continue to evaluate events and will share plans to either end the restrictions early or, if needed, extend them.

    Support resources
    The university remains committed to resources that support the mental health and wellness of our community. For students, these include: the Office of Student Life’s Counseling and Consultation Service and the Buckeye Peer Access Line (PAL), which operates Monday through Friday from 8 p.m. to midnight when classes are in session. Resources for faculty and staff are available through the Office of Human Resources’ new Keep Well website, the Health and Wellness page and Your Plan For Health. Additionally, the Ohio State: Wellness app is designed for students but offers tips and guidance useful for all members of our community.

    We as Buckeyes derive great strength from bringing together outstanding individuals from across a wide variety of backgrounds and experiences. Now, more than ever, it is vital for us to sustain the sense of inclusion and support that has been key to our community.

    In this time of constant change, I am reminded of our “Carmen Ohio” which speaks to the unity and resilience of Ohio State and our people.
    After careful consideration by the University Senate and our colleges, most Ohio State students will have the option to obtain a pass/no pass grade for courses they are taking this semester.

    For all undergraduate and graduate students, pass/no pass will be an option for General Education and elective courses based on action by the Senate today. Many colleges and programs are also extending this option to required courses in undergraduate majors and graduate programs.

    As I mentioned last week, we are offering this flexibility because coronavirus (COVID-19) has forced such massive adjustments in all of our lives. I am proud that the entire university community is working together to address these challenges, but we also recognize that some students face particular obstacles that would affect their grades.

    The Senate resolution approved today allows students to declare by April 17 whether they want a letter grade or pass/no pass in General Education courses and electives. I would urge all students to discuss these options with their academic advisor, because letter grades can be important in advancing to graduate school, in maintaining certain types of financial aid and in other circumstances that may be unique to individual students.

    In the case of required courses for majors or graduate programs, each college and/or program is determining whether pass/no pass is appropriate for the discipline and associated career requirements. They will be communicating directly with students about their decisions.

    To assist you in understanding the options, this webpage provides resources and links to college communications that explain their decisions.
    As we start another extraordinary week, I write to update you on some of the important steps we are taking to respond to the effects of COVID-19 on university operations.
    Monday begins virtual learning throughout our university. Thank you everyone for your hard work and flexibility in preparing for this. It is encouraging that in the midst of this worldwide slowdown we can still safely continue our educational mission.

    The university is committed to supporting students, faculty and staff through this new way of teaching, learning and working — and to providing resources that support the mental health and wellness of our entire community. Thank you all for your cooperation.

    Over the past week, we have instituted a delay in the tenure clock for provisional faculty, expanded central campus garage access and updated the visitor policy at the Wexner Medical Center.

    In addition, like many governments and institutions, to formalize some of the adjustments we have been making in response to COVID-19, I have declared a university state of emergency. This is pursuant to Ohio State’s Disaster Preparedness and University State of Emergency Policy (Policy 6.17). A policy FAQ is available online. This declaration enables university leaders to utilize Disaster Leave (Policy 6.28) and is essential to give the university flexibility in making a variety of financial decisions over an extended period if necessary. The emergency declaration will be revisited on a weekly basis as circumstances evolve.

    The university remains open but with a series of restrictions announced in the past weeks.

    We are fighting a war against COVID-19. Some of you — those on the front lines, including health professionals, public safety employees, food service workers, facility operations and other support staff — are playing an essential role caring for patients, serving those in need and providing other essential services. We express our sincere and deep appreciation for all that you are doing to keep our communities safe. Others are playing another critical role that is no less important. You are actively fighting the spread of COVID-19 by staying at home, practicing stringent social distancing and always maintaining exemplary hygiene. That is the only way that COVID-19 will be defeated.

    We are all in this together. Please continue to do your part in this collective effort. The Ohio State spirit is strong, and we remain dedicated to one another and the communities we serve.
    We have a faculty-staff meeting scheduled for next Friday, March 27. We are going to keep this meeting (hosted on zoom) on the books. Knowing how busy everyone is and will be, this is by no means a mandatory meeting. We’ll use the time to provide more updates on COVID-19 and hear from you about how things are going in the transition to online course delivery and working off-site.

    Personal and Public Health
    Buildings on campus are now limited to essential business activities only and the definition of essential is very restricted. All faculty and staff should now be working from home. You need a brass key or a swipe card to access the building. Please email Glenn-Help@osu.edu if you need to access the building for any duration of time other than to run-in to pick up materials.

    Remember that if you are diagnosed with COVID-19 or are under quarantine, please contact Andrea Garringer at Garringer.11@osu.edu and call the Wexner Medical Center’s COVID-19 call center at 614-293-4000. Please do not call this line for general coronavirus information.

    Curricular
    Classes will reconvene, online, on Monday, March 23rd. The final day of classes will be Friday, April 24 and finals will be conducted from Monday, April 27 through Friday, May 1. Remember to visit keepteaching.osu.edu regularly to find updated materials, links, and strategies for teaching online.

    Today we held a zoom session for instructors, faculty, and doctoral students that are teaching this semester and converting courses to online delivery. You can find the minutes of the meeting attached and a link to a recording of the session here.

    We do not have any word yet on summer courses. We’re beginning to explore various contingency plans for summer offerings (e.g. WAIP). We decided to cancel HSIP for the summer (although some students are still enrolling in 2110). We are looking into rescheduling New Leadership Ohio from May to June. Currently we are moving forward with Democracy Camp for high school students in June, but will reevaluate as necessary.

    Student Support
    The website keeplearning.osu.edu has links to cellular providers that are providing 60-90 days of free cellular or wi-fi service for K-12 and college students.

    A number of you have reached out to ask if there is a way to help support students who are housing or food insecure. Please let me know if you are interested in participating in such an effort.

    Business Operations
    If you receive mail at Page Hall, Andrea will contact you to find a time when you can retrieve it. I’ve appended her email from earlier this week with details.

    A number of you have raised concerns about our cleaning staff and have expressed a desire to raise funds to support them. We are working with the university to learn more about policies around their compensation, health benefits, etc. I will inform you once we have better guidance from the university about their circumstances.

    Research
    The Office of Research has now provided clear guidance that research activities should be performed off campus (and not in Page Hall). I’ve attached the message from Morley Stone to this email. Feel free to reach out to me if you have questions about accessing Page Hall resources for your research.

    The Battelle Center’s Infectious Diseases SCOPE will be running Virtual Town Halls about COVID-19. You’ll find a PDF flier attached to this email that gives you more information about how to participate. Feel free to share this with your networks.
    The Office of Management and Budget is providing more flexibility through new guidance regarding salaries and benefits for your research team. It is Office of Research policy that these costs should continue to be charged to active federal grants. Stipends should also continue to be paid and charged to active federal grants. This guidance supersedes previous guidance from OMB and NIH.

    There are numerous allowable sponsored program activities that can be done remotely, including writing, reading, data analysis and experimental design as well as required or recommended training. This newly released guidance also allows salary, benefits and stipends to be allowable charges even when not all of a person’s time can be applied on the sponsored program. In these cases, please document this fractional effort and send to your Ohio State sponsored program officer so that it can become part of the ‘official’ record of the award.
    If you receive mail, Andrea Garringer will notify you and will work with you to determine how best to forward it to your home address or arrange for an off campus pickup location.

    For UPS and FedEx deliveries, you will need to contact UPS/FedEx directly to change the delivery address to your home address.

    Deliveries from OSU Stores will be held at Central Receiving until further notice. If you need these items delivered to your home, please let Andrea Garringer know and we will determine the best way to get them to you.
    Effective immediately, Page Hall exterior doors, suite doors, stairwell gates, and elevators will remain closed and locked 24 hours a day. Employees with BuckID swipe access and brass keys can continue to access the building similarly to how we do on the weekends. However, I strongly urge everyone to avoid campus unless an in-person activity is absolutely necessary and only be present long enough to perform the required functions.

    Please note that all Glenn College employees are now working remotely – we have no staff in the building during business hours. We have placed signs around Page Hall advising visitors to contact Glenn-Help@osu.edu for assistance.

    We are working with FOD and Business and Finance to route mail and package deliveries to Central Receiving on Kenny Road. Details about how to retrieve mail and packages will be shared as soon as they are available.
    Personal and Public Health
    There are many steps that you can take to limit the chance that you contract the virus and spread it to others including regularly staying home, washing your hands, wearing gloves, wiping down surfaces, and getting rest. The most impactful thing that we can do within the College and the University is to limit interactions between individuals or in groups. Starting on Tuesday, March 17, access to Page Hall is limited only to essential business activities. University leadership just communicated that the preferred mode of work for all faculty and staff is through tele-work. As of now, access to the building and your office space is not prohibited, so you can come in to retrieve materials needed to perform work from home, but the clear guidance is to stay away from campus unless absolutely necessary.

    For all your questions about the Coronavirus and the steps the University’s medical team is taking to combat the virus please regularly check the University’s coronavirus website. If you are under quarantine or have tested positive for COVID-19, please contact Andrea Garringer at Garringer.11@osu.edu and call the Wexner Medical Center’s COVID-19 call center at (614) 293-4000. Please do not call this line for general coronavirus information.

    The spread of the virus and the disorienting changes that have resulted as a response have impacts on mental as well as physical health. As you reorganize your lives, make sure to care for your mental health. Bern Melnyk, dean of the College of Nursing and the University’s Chief Wellness Officer, has developed several anxiety-reducing tips for faculty, staff and students along with information for parents about how to talk with your children about COVID-19. You can find all three documents here.

    Curricular
    The university has informed students that all courses will go completely online for the rest of the semester. Spring break has been extended by a week so that faculty, staff and students can adjust to the transition. Classes will reconvene, online, on Monday, March 23rd. The final day of classes will be Friday, April 24 and finals will be conducted from Monday, April 27 through Friday, May 1.

    Aaron Carpenter is leading the on-line course migration effort for the Glenn College. He is doing a remarkable job and devoting considerable extra time to help us all with this transition. Aaron is more than willing to help, but the more that you can navigate on your own or in consultation with your peers, the more time Aaron will have to devote to those who have the least experience in online delivery.

    The following is information and links to training for teaching in the virtual environment that may be helpful to you.

    The University Graduate School has also issued guidance that all doctoral exams and defenses can be conducted through videoconferencing (see attached).

    Because we are discouraging access to the building and having staff work virtually, we are closing access to the Page Hall computer labs. We have taken steps to identify students who don’t have access to technology and provided them with laptops. Jill sent out information earlier today that Spectrum/Charter will offer free broadband and Wi-Fi for 60 days to households with K-12 and/or college students (call: (844) 488-8395). Students can also find other resources to secure broadband and Wi-Fi access at keeplearning.osu.edu.

    Please let Kate Hallihan and/or Caleb Pulliam know if you identify Glenn College students who lack information technology resources to participate in online courses.

    We have moved all of the academic requirements for our Washington undergraduate and graduate programs online. Almost all of the internship hosts for the 21 students participating in WAIP this term have ceased their internship programs. We have informed WAIP students that the University will no longer be able to support WISH housing for the remainder of the semester starting this coming weekend. We are working with these students to assist them in vacating the housing and making their way home. Even with this change, they will still be able to complete the requirements for the program online.

    Business Operations
    The Administrative-Operations team will move much of their work online, although there are some functions that require someone to be periodically present in the building (e.g. the receipt of mail).

    Caleb and Sam will run point on all IT needs. If you need IT assistance to teach, work, perform research, or participate in classes remotely, please email Glenn-Help@osu.edu.

    Jenna will remain your primary point of contact for all HR related functions. I have appended her recent emails on guidance for supervising student employees and graduate associates. You can find further guidance on navigating on online work environment at Keep Working https://it.osu.edu/keepworking

    If you will be in the building, please email Glenn-Help@osu.edu to identify the area you will be accessing and the hours that you plan to be in the building. This will help us ensure safe working conditions while maintaining minimal staffing and allow us to respond accordingly in the event of an emergency. An updated staff and faculty cell phone list is attached. Please use this information with discretion and do not share it with others.

    Mail and packages will continue to be received daily and will be placed on the table between Sam and Danny’s offices in the 150 suite. If you receive mail or a package, an email will be sent to you. You can determine the best time to come into the building to pick it up.

    Checks received must continue to be deposited in a timely manner. If you receive a check, please complete the attached deposit slip then send it and a copy of the check via email to Danny Lam(.85) and Garrett Boysen(.4). The physical check should be put on Danny’s desk in his office. He will deposit it within 24 hours of receipt.

    Student Services
    The students services team is now conducting all of its functions (e.g. advising, recruiting, admissions) online. Starting tomorrow there will be no one at the 110 desk for walk-ins. There is signage in the building providing guidance on how to contact student services staff members. Students have all been sent information about how to contact their advisors and other students services staff members for various needs.

    Professional Development and Training
    We are also migrating our professional development and training programs online. MAPS classes are being rescheduled and moved online for the coming months, and LCERT-Vets, which started in person a few weeks ago, moved to online delivery on Friday.

    Research
    For those of you involved in research projects, particularly those supported through extramural funds, you can find guidance from the Ohio State Office of Research and in the message sent earlier from Senior Vice President for Research Morley Stone. Student and postdoctoral researchers are asked to work remotely from home as much as possible (e.g. on analyzing data, writing papers, reading literature, preparing for exams, etc.).

    If you are involved on a research project with a student who needs access to the building during this period please contact Andrea Garringer and/or Caleb Pulliam so we can coordinate access to facilities like the computer lab if required.

    If you have research supported by extramural funds, please reach out to Scott Scribner to review where you are in the project and to determine whether you need to contact the sponsor to reassess the schedule of deliverables.

    Advancement
    The Advancement team will now be working remotely. Communications will continue to run through Hank and Lisa. Please continue to contact them with any information you have that you think is worthy of sharing with internal and external audiences (e.g. new publication, upcoming virtual talk, etc.).

    All of our events for the remainder of the semester have been cancelled (e.g. April 7 50th celebration, Dialogue). We are currently reviewing whether any of these events can be rescheduled for a later date. If you have an event that you were planning to undertake this spring that required the assistance of the events team, please reach out to Elaine McLoughlin-Overholt to discuss options for rescheduling.

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